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PROPOSED CHANGES OF THE BYLAWS OF THE IASC

PROPOSED CHANGES OF THE BYLAWS OF THE IASC

OLD

NEW

ARTICLE I. ASSOCIATION

ARTICLE I. THE ASSOCIATION

A. NAME

This organization shall be known as the International Association for the Study of the Commons.

A. NAME

This organization shall be known as the International Association for the Study of the Commons (IASC).

B. PURPOSE

The Association is devoted to bringing together interdisciplinary researchers, practitioners, and policymakers for the purpose of fostering better understandings, improvements, and sustainable solutions for environmental, electronic, and any other type of shared resource that is a commons or a commons-pool resource.

B. PURPOSE

The IASC is devoted to bringing together multi-disciplinary researchers, practitioners and policymakers for the purpose of improving governance and management, advancing  understanding, and creating sustainable solutions for commons, common-pool resources, or any other form of shared resource.

C. MEANS

Toward these ends, the Association will sponsor publications, hold global and regional meetings of members to share research results and field experiences, foster various mechanisms for dissemination of findings, and sponsor other workshops and symposia on specific topics. The Association will not take or endorse positions on public policy issues except in extraordinary situations and only if consistent with the purpose of the Association and approved by a majority of the Executive Council.

 

 

C. MEANS

To achieve its purpose, the Association will engage in a range of activities including sponsoring publications, holding global, regional and thematic meetings of members to share the results from practical experience, research, and theoretical developments, and fostering a range of mechanisms for dissemination of findings, such as sponsorship of publications, workshops and symposia on specific topics.

The Association will not take or endorse positions on public policy issues except in extraordinary situations and only if consistent with the purpose of the IASC and approved by a majority of the Executive Council.

ARTICLE II. MEMBERSHIP

ARTICLE II. MEMBERSHIP

A. ELIGIBILITY

Membership is open to all persons and organizations interested in the study of the commons and who pay dues to the Association. Membership shall not be divided into classes except for the purposes of determining dues (see Article VI C 1). Subject to approval by the Secretariat, in-kind services may be substituted for monetary payment of dues.

A. ELIGIBILITY

Membership is open to all persons and organizations interested in the study of the commons and who pay dues to the Association. Subject to approval by the Secretariat, in-kind services may be substituted for monetary payment of dues.

 

B. MEMBERSHIP YEAR

Membership in the Association shall be renewable on an annual basis.

B. MEMBERSHIP YEAR

Membership in the Association shall be renewable on an annual basis. Multi-year memberships may be acquired.

C. RIGHTS

Both individual and organizational members shall have the right to participate, subject to rules established by the Executive Council and the Bylaws, in programs and activities of the Association. In addition, individual members shall have the right to

1.     hold office in the Association;

2.     vote for elective officers;

3.     vote on matters referred by the Council;

4.     seek to petition the Council.

 

C. RIGHTS

Both individual and organizational members shall have the right to participate in programs and activities of the IASC, subject to the rules established by the Executive Council and the Association’s Bylaws. In addition, individual members shall have the right to

1.     hold office in the Association;

2.     vote for elected officers;

3.     vote on matters referred by the Council;

4.     vote on changes, additions, and deletions to the bylaws;

5.     seek to petition the Council

 

 

ARTICLE III. OFFICIAL MEMBERS OF THE COUNCIL

ARTICLE III. OFFICIAL MEMBERS OF THE COUNCIL

A. COMPOSITION

The Executive Council of the Association shall consist of the President, President-Elect, immediate Past-President, and six Councilors.

A. COMPOSITION

The Executive Council of the Association shall consist of the President, President-Elect, immediate Past-President, and six Councilors. All of the members of the executive council have to be in good standing.

B. TERMS OF OFFICE

1.     Regular terms of office begin on January 15 following the general election.

2.     The President-Elect serves two years and succeeds to the office of President upon completion of the President's term.

3.     The President serves two years and succeeds to the office of the Past-President.

4.     The Past-President serves two years.

5.     The President-Elect, President, and Past-President are voting member of the Executive Council.

6.     Councilors will serve staggered terms, each to last six years. A Councilor may not be re-elected to a successive term as Councilor.

B. TERMS OF OFFICE

1.     Regular terms of office begin on January 15 following the general election.

2.     The President-Elect serves two years and succeeds to the office of President upon completion of the President's term.

3.     The President serves two years and succeeds to the office of the Past-President.

4.     The Past-President serves two years.

5.     The President-Elect, President, and Past-President are voting members of the Executive Council.

6.     Councilors will serve staggered terms, each to last six years. A Councilor may not be re-elected to a successive term as Councilor.

C. DUTIES OF THE COUNCIL

1.     The Council shall be responsible for the administration of Association affairs. The Council shall have authority to execute on behalf of the Association all powers and functions of the Association consonant with the Bylaws.

2.     The Council shall meet either in person or electronically. Council meetings shall be as frequent as needed and at least once every year. The Council is responsible for enabling full participation of all Council members.

3.     The Council shall supervise the use of Association funds, approve the annual budget, and receive the Executive Director’s annual Budget Report.

4.     The Council shall select the site and theme for the General Meeting, taking logistical, financial and equitable considerations into account. The Council shall also appoint the General Meeting Program Chair at least two years in advance of the next General Meeting.

5.     The Council shall also approve the sites and themes of regional and thematic meetings.

6.     The President shall be the presiding officer of the Association and Chair of the Council. The President shall exercise the duties and responsibilities commonly associated with the office.

7.     The Council appoints and instructs the Executive Director, Editors, and other administrative officers.

8.     Program chairs of regional and thematic meetings may be appointed as needed. Their responsibilities will be mutually agreed and in writing: the agreement shall include the mission statement of the Association and stipulate open calls for participation.

C. DUTIES OF THE COUNCIL

1.     The Council shall be responsible for the administration of the Association’s affairs. The Council shall have authority to execute on behalf of the Association all powers and functions of the Association consonant with the Bylaws.

2.     The Council shall meet either in person or electronically. Council meetings shall be as frequent as needed.

3.     The Council shall supervise the use of Association funds, approve the annual budget, and receive the Executive Director’s annual Budget Report.

4.     Based on Member´ s proposals to host IASC meetings, the Council shall select the sites for the Global, Regional and Thematic Meetings.

5.     The Council shall approve the themes of global, regional and thematic meetings, and shall also discuss and approve the budgets of global, regional and thematic meetings proposed by the relevant meeting organizers.

6.     The Council will coordinate with the relevant meeting organizers in order to support the operation and management, or any other aspect of the meeting as deemed suitable by the Council, (this might include for example, program development, evaluation of abstracts, administration, registration, assisting with keynote speakers), in accordance with agreements as stated in a signed Memorandum of Understanding and the conference guidelines.

7.     As soon as is practicably possible following approval of a meeting, the Council will sign a Memorandum of Understanding with the organizers of each approved global, regional, or thematic meeting that identifies the relevant responsibilities, duties and expectations of both the meeting organizers/organizing body, and the IASC.

8.     The Council shall undertake other activities as deemed appropriate by the Council in the pursuit of its purpose.

9.     The President shall be the presiding officer of the Association and Chair of the Council. The President shall exercise the duties and responsibilities commonly associated with the office.

10.  The Council may appoint and instruct an Executive Director, Editors, and any other administrative officers as deemed necessary by the Council.

D. DECISION MAKING

1.     Valid decisions require that a quorum of at least four Councilors and the President or President-elect are present (either in person or virtually) and voting.

2.     Decisions by the Council shall be made by a simple majority of those voting, except for decisions that change the schedule of dues which shall require a two-thirds majority (at least 6 votes).

D. DECISION MAKING

1.     Valid decisions require that a quorum of at least four Councilors and the President, President-Elect or Past-President are present (either in person or virtually) and voting.

2.     Decisions by the Council shall be made by a simple majority of those voting, except for decisions that change the schedule of dues, or categories of membership, which shall require a two-thirds majority (at least 6 votes).

E. ATTENDANCE

1.     Each elected officer has the duty to participate in council meetings.

2.     In the event of legitimate reasons making participation impossible, the officer has a duty to explain the reasons to the President. The Council shall determine if the non-attendance is justified.

3.     In the event of an unjustified absence, the Council may ask the officer to resign.

4.     In the event of more than one unjustified absence, the Council may decide to terminate the officer’s membership on the Council.

 

E. ATTENDANCE

1.     Each elected officer has the duty to participate in Council meetings.

2.     In the event of legitimate reasons making participation impossible, the officer has a duty to explain the reasons to the President. The Council shall determine if the non-attendance is justified.

3.     In the event of continued unjustified absence, the Council may decide to terminate the officer’s membership on the Council or ask the officer to resign.

F. VACANCIES

1.     In the event of death, resignation, or incapacity (as determined by two-thirds of the Council) of the President, the President-Elect shall assume the duties of the President and hold the title of Acting President until succeeding to the office of President after the end of the next General Meeting.

2.     The Council may by appointment fill a vacancy in a Councilor office and such appointment will be effective until the next general election. A special concurrent election will then be held for the remainder, if any, of the Councilor term vacated.

3.     Should the immediate Past-President be unable to serve, the position shall remain vacant.

F. VACANCIES

1.     In the event of death, resignation, or incapacity (as determined by two-thirds of the Council)  of the President, the vacancy will be occupied by the immediate past-President if the vacancy occurs during the first year of the leaving President’s term;  if it occurs during the second year of the leaving President’s term it will be occupied by the President-elect. The person appointed to replace the President will hold the title of Acting President until the next General Election.

2.     The Council may, by appointment, fill a vacancy in a Councilor office and such appointment will be effective until the next General Election. A special concurrent election will then be held for the remainder, if any, of the Councilor term vacated.

3.     In the event of death, resignation, or incapacity (as determined by two-thirds of the Council) of the President- elect, an extraordinary nomination committee will be appointed (based on the same criteria used to form nomination committees in ordinary elections) and dates established for the start and end of the term of office.   The Council will assign the duties of the President-elect to one or more Council members until such time as the new President-elect is able to take up the office.

4.     Should the immediate past-President be unable to serve as chair of a nomination committee, the past President (prior to the one unable to serve) will be asked to occupy this position; if it is not possible, then another past-President or former Council member may be appointed by the Council.

ARTICLE IV.  EX-OFFICIO MEMBERS OF THE COUNCIL

ARTICLE IV.  EX-OFFICIO MEMBERS OF THE COUNCIL

A. COMPOSITION

The Executive Director and other executive officers as Council may create, Editors, and Program Chairs serve as ex-officio members of the Executive Council without voting privileges.

A.     COMPOSITION

The Executive Director, or the Council itself, may create, with Council approval, functions that support the activities of the organization.  Those appointed to such functions may serve as ex-officio members of the Executive Council. The ex-officio members of the Executive Council should be in good standing.

B.     EXECUTIVE DIRECTOR

 

The Executive Director shall be responsible for implementing directives of the Council and for day-to-day administration of the Association. Among other duties, the Executive Director shall have charge of Association records and general correspondence, shall keep membership and subscriber lists, shall collect dues and subscriptions, shall manage accounts, and shall prepare and present the annual Budget and Financial Report at annual meetings of the Council.

 

B. EXECUTIVE DIRECTOR

 

1.     The Executive Director shall be responsible for implementing directives of the Council and for the day-to-day administration of the Association. The Executive Director’s duties will include the following:

·       maintain the Association’s  records and general correspondence

·       maintain membership and subscriber lists

·       collect dues and subscriptions

·       manage accounts

·       prepare and present the annual Budget and Financial Reports for the annual meetings of the Council

·       other activities as directed by the Council.

2.     The Executive Director is appointed by the Council. The appointment can be terminated by a two-thirds majority vote of the Council if the duties are not satisfactorily fulfilled.

3.     Any change of the Executive Director should be accompanied by a transition plan, discussed and approved by the Council.

 

C. IASC SECRETARIAT

1.     The secretariat will be hosted by an organization agreed upon by the Council.

2.     Any agreement to host the IASC Secretariat must specify a minimum duration for the agreement, which can be renewed subject to an evaluation and approval by the Council.

3.     The IASC Council will sign an agreement with the institutional host, defining mutual obligations and responsibilities, and the duration of the agreement. 

4.     The Council may terminate the agreement with the institutional host, if the conditions are not satisfactorily being met, through a two-thirds majority vote.

5.     Any change of the institutional host should be accompanied by a transition plan, discussed and approved by the Council.

ARTICLE V. ELECTIONS

ARTICLE V. ELECTIONS

A. ELIGIBILITY

1.     All IASCP members in good standing during the voting period may vote for the election of officers.

A. ELIGIBILITY

1.     All IASC members in good standing during the voting period may vote for the election of officers.

B. NOMINATING COMMITTEE

1.     The immediate past President shall chair the Nominating Committee, which shall consist of two first or second term councilors and two persons appointed by the President after consultation with Council and the Executive Director.

2.     The Nominating Committee shall prepare a slate of candidates with one nominee for President-elect and at least two nominees for each upcoming Councilor vacancy. The Committee shall strive to promote balanced representation in regard to age, gender, citizenship, professional background, locations of residence, and geographical and disciplinary areas of specialization, but shall not be bound by any particular formula. The Nominating Committee may not nominate any of its members.

3.     The Committee shall ascertain that each candidate is a member of the Association in good standing, and that the candidate has given the Committee formal consent to be nominated.

4.     The slate of nominees shall be given to the Executive Director no later than October 1 of the election year. The Executive Director shall add any other nominations (see Section C, below) and immediately forward the slate of nominees to the President and Council.

B. NOMINATING COMMITTEE

1.     The immediate past-President shall chair the Nominating Committee, which shall consist of two first or second term Councilors and two persons appointed by the President after consultation with Council and the Executive Director.

2.     The Nominating Committee shall prepare a slate of candidates with at least one nominee and no more than three nominees for President-elect, and at least three nominees for each upcoming Councilor vacancy. The Committee shall strive to promote balanced representation in regard to age, gender, citizenship, professional background (academics and practitioners), locations of residence, and geographical and disciplinary areas of specialization, but shall not be bound by any particular formula. The Nominating Committee may not nominate any of its members.

3.     The Nominating Committee shall ascertain that each candidate is a member of the Association in good standing, and that the candidate has given the Committee formal consent to be nominated.

4.     The slate of nominees shall be given to the Executive Director no later than October 1 of the election year. The Executive Director shall add any other nominations (see Section C, below) and immediately forward the slate of nominees to the President and Council.

C. OTHER NOMINATIONS

1.     Candidates may be nominated for elected offices upon written petition from one percent of the membership. Candidates must be eligible for office, members in good standing, and have given written consent to their nomination. The Executive Director must receive such nominations and the candidates’ written consent no later than October 1 of the election year.

C. OTHER NOMINATIONS

1.     Candidates may be nominated for elected offices upon written petition from a minimum of one percent of the membership. Candidates must be eligible for office, members in good standing, and have given written consent to their nomination. The Executive Director must receive such nominations and the candidates’ written consent no later than October 1 of the election year.

D. BALLOTS

1.     Ballots containing the Nominating Committee's slate and any other valid nominations shall be sent to the membership electronically no later than November 1 of the election year.

2.     Ballots shall be returned to the Executive Director no later than December 1 of the election year. The Executive Director shall tabulate the results and forward them to the President no later than January 1. Results will be announced no later than January 2.

D. BALLOTS

1.     Ballots containing the Nominating Committee's slate and any other valid nominations shall be sent to the membership electronically no later than November 1 of the election year.

2.     Ballots shall be returned to the Executive Director no later than December 1 of the election year. The Executive Director shall tabulate the results and forward them to the President no later than January 1 of the year following the election. Results will be announced no later than January 31st of the year following the election.

E. VOTING

1.     The procedure for voting shall strive to ensure that voting is secret and that only members in good standing may vote.

2.     Voting will be by electronic media.

E. VOTING

1.     The procedure for voting shall strive to ensure that voting is secret and that only members in good standing may vote.

2.     Voting will be by electronic media.

ARTICLE VI. FINANCIAL OPERATIONS

ARTICLE VI. FINANCIAL OPERATIONS

A. FISCAL YEAR

1.     The fiscal year for the Association shall be July 1 to June 30.

A. FISCAL YEAR

1.     The fiscal year for the Association shall be the fiscal year of the country where the organization is constituted.

B. FUNDING

1.     The Association shall endeavor to raise funds from donor institutions and membership dues. The Council may approve additional fund raising activities.

B. FUNDING

1.     The Association shall endeavor to raise funds from donor institutions,membership dues and conference fees. The Council may approve additional fund raising activities.

C. MEMBERSHIP DUES

1.     Dues shall be set by the Council. The Council may create various categories and durations of membership. Motions to alter the schedule of dues shall require a two-thirds majority of the Council.

2.     If membership dues are not paid, memberships shall expire one calendar month after the renewal date.

C. MEMBERSHIP DUES

1.     Dues shall be set by the Council. The Council may create different categories of membership and variable levels of membership dues.  Alterations to the categories of membership or the schedule of dues shall require a two-thirds majority of the Council.

2.     If membership dues are not paid, memberships shall expire one calendar month after the renewal date.

ARTICLE VII. GENERAL MEETING

ARTICLE VII. MEMBERSHIP MEETING

A.    The General Meeting shall consist of a Membership Meeting and a planned program of papers and discussions organized by the Program Chair and committees.

B.    The Membership Meeting shall be open to all members and guests of the Association. Reports shall be presented by the Executive Director, the active Program Chairs, and the Editors. Other committees and individuals as appropriate may also give reports.

C.    Elections for the Executive Council and amendments to the Bylaws will not be conducted at the General Meeting but shall be conducted according to Article V.

  1. A Membership Meeting open to all members and guests of the Association will be organized at each global conference organized by the IASC for the purpose of building stronger links and encouraging communications between Members, the Council and the President. Activities undertaken at the meeting may include, but are not be limited to, the following:

·       Presentation of reports presented by the Executive Director, the Council members, and the Editors as appropriate.

·       Other committees and individuals may also give reports with agreement of the Council.

·       Activities that enable members to meet with and engage in discussion with the President, Council, Executive Director and other officers.

ARTICLE VIII. AMENDMENTS

Article VIII. ARTICLE AMENDMENTS

A.    Amendments to these Bylaws may be proposed by the Executive Council or by written petition to the Executive Council signed by one percent of the voting membership.

B.    Proposed amendments will be submitted to the membership for ratification according to Article V (E). Proposed amendments will usually appear on the ballot for election of officers but may, at the discretion of the Executive Council, be submitted to the membership at other times.

C.    Amendments will pass with a simple majority of those voting.

A.    Amendments to these Bylaws may be proposed by the Executive Council, or by written petition to the Executive Council signed by a minimum of one percent of the voting membership.

B.    Proposed amendments will be submitted to the membership for ratification. Proposed amendments will usually appear on the ballot for election of officers but may, at the discretion of the Executive Council, be submitted to the membership at other times.

C.    Amendments will be adopted by a simple majority of those voting.

ARTICLE IX. INDEMNIFICATION

ARTICLE IX. INDEMNIFICATION

Every person who is or shall have been a director, officer, or ex-officio member of the Executive Council shall be indemnified by IASC against all costs and expenses reasonably incurred by or imposed upon him or her in connection with or resulting from any action, suit, or proceeding to which he or she may be made a party by reason of his or her being or having been a director, officer, or ex-officio member of the Executive Council, except in relation to such matters as to which he or she shall finally be adjudicated in such action, suit, or proceeding to have acted in bad faith and to have been liable by reason of willful misconduct in the performance of his or her duty as a director, officer, or ex-officio member of the Executive Council. “Costs and expenses” shall include, but without limiting the generality thereof, attorney’s fees, damages, and reasonable amounts paid in settlement.

Every person who is or shall have been a director, officer, or ex-officio member of the Executive Council shall be indemnified by IASC against all costs and expenses reasonably incurred by or imposed upon him or her in connection with or resulting from any action, suit, or proceeding to which he or she may be made a party by reason of his or her being or having been a director, officer, or ex-officio member of the Executive Council, except in relation to such matters as to which he or she shall finally be adjudicated in such action, suit, or proceeding to have acted in bad faith and to have been liable by reason of willful misconduct in the performance of his or her duty as a director, officer, or ex-officio member of the Executive Council.  “Costs and expenses” shall include, but without limiting the generality thereof, attorney’s fees, damages, and reasonable amounts paid in settlement.